The first session of the multi-year expert meeting on commodities and development will be held from 6 to 7 April 2009, in room XXVI of the Palais des Nations, Geneva. It will be opened at 10 a.m. Monday, 6 April.
Member States of UNCTAD are requested to nominate experts at an early date and not later than 17 February 2009.
Experts, who will participate in the meeting in a personal capacity, are expected to have proven expertise in the subject, and may be selected from ministries such as those dealing with trade, agriculture and natural resources (e.g. minerals and metals, oil and gas), as well as from the private sector, including representatives of producer associations or cooperatives and other non-governmental organizations.
In addition, experts from international and regional organizations will be invited as resource persons.
Specialized agencies and intergovernmental bodies wishing to participate in the meeting, as well as non-governmental organizations in the general category and those in the special category wishing to participate as observers, are requested to inform the UNCTAD secretariat of the names of their representatives by 17 February 2009.
Depending on the availability of funding in the Trust Fund for Financing the Participation of Experts at the time, funds may be made available to finance the participation of a limited number of officially nominated experts from developing countries and countries with economies in transition. Governments requiring funding are therefore invited to explicitly request financing in their letters of nomination. The decision as to which experts should receive financing will be based on the principle of equitable geographical representation; needs of beneficiaries, in particular least developed countries (LDCs); and the expertise of the experts concerned. Changes in nominated experts will be considered as new nominations.
Nominations with requests for financing should be received no later than 3 February 2009 and should be accompanied by the following information about the nominee:
- Curriculum vitae
- Mailing address
- Telephone and fax number
- E-mail address
- Name of a contact person in the country´s permanent mission in Geneva
It should be noted in this connection that, once the list of experts to be financed has been finalized, all travel arrangements will be made in accordance with United Nations rules and regulations, and use of the least costly fare will be authorized.
Background documents and contributed papers
The provisional agenda for the meeting, together with the secretariat´s annotations thereto, will be circulated as document TD/B/C.I/MEM.2/1. In order to facilitate the discussion, the UNCTAD secretariat has prepared three issues notes, which will be circulated as TD/B/C.I/MEM.2/2, TD/B/C.I/MEM.2/3 and TD/B/C.I/MEM.2/4.
Experts are encouraged to prepare and submit brief papers (approximately five pages) related to one or more of the issues contained in the provisional agenda to the meeting, as well as those relating to their country´s experience.
These papers will be made available to the meeting in the form and language in which they are received.
The meeting will take place at the United Nations Office at Geneva, Palais des Nations. Simultaneous interpretation will be provided in the six official languages of the United Nations.
Upon arrival, participants are requested, before entering the Palais des Nations, to collect their badges at the United Nations Security Service, Pregny Gate entrance, 14 Avenue de la Paix. The Security Service is open from 8 a.m. to 5 p.m. (non-stop). Because of the security measures in force, participants are strongly advised to arrive before 9 a.m. in order to complete entry procedures in good time and proceed to the meeting in the E Building (Bâtiment E) of the Palais. Participants are requested to carry a passport or similar national identity card with them. Taxis are not allowed to enter the grounds of the Palais des Nations, and visitors will therefore be dropped off at the entrance gates. Furthermore, luggage may not be brought into the buildings unless the Security Service gives special clearance.
Nominations and enquiries
Nominations and related communications concerning representation at the meeting should be sent to the UNCTAD secretariat, Intergovernmental Support Service, Palais des Nations, CH- 1211 Geneva 10; fax: + 41(0) 22 917 0214; e-mail: email@example.com.
All other enquiries should be addressed to Mr. Harmon Thomas, Head, Special Unit on Commodities, Office No. E-9030, UNCTAD, Palais des Nations, 1211 Geneva 10, tel.: +41 (0)22 917 5647; fax: +41 (0)22 9170509; e-mail: firstname.lastname@example.org; or Ms. Catherine Katongola-Lindelof, tel.: +41 (0)22 917 1684; fax: +41 (0)22 9170509; e-mail: email@example.com.
Secretary-General of UNCTAD
21 January 2009